Some publishers now file their journals electronically. If a log has already been stored in printed form, a note in the iDiscover log record displays it and indicates the date on which the change occurred. For example: “For issues published from January 2014 onwards, see also Mandatory e-filing (available only on designated CCs of the University Library and affiliated libraries).” If you publish the same content in print and electronic form, please continue to deposit the printed copy unless the British Library or another legal deposit library has confirmed that your digital content can be processed and retained. Australia`s mandatory filing provisions are part of the Commonwealth of Australia Copyright Act 1968 (ss195CA-195CJ). Since February 2016, the provisions on the mandatory delivery of digital material, including online content, have been in force. For online material to be subject to mandatory deposit, copyright would have to exist under the law (and therefore not limited to the .au Web domain), and the Director General of the National Library believes that it should be included in the National Collection of Library Materials in accordance with the Library`s functions set out in the National Library Act. 1960. Publishers are required to file documents online only if requested to do so by the Director-General. However, the law provides that the request for filing can be made by electronic communication and by a request from a user agent (robot).

“This book brings together different voices, British and international, to capture the joint efforts of libraries and publishers to systematically collect and preserve the national collection of electronic publications, from websites to e-books. Critically, publishers use these opposing voices to challenge the current model, resulting in a volume that tells the story so far and publishes a call for a policy change in the future development of e-legal filing; a future more clearly shaped by the needs of research and access. — Dr. Jessica Gardner, University Librarian and Director of Library Services at the University of Cambridge Libraries The majority of the countries studied extend the requirement for electronic filing to websites, online publications (including digital works) and digitized copies of printed materials. The United Kingdom allows the replacement of a printed version of a work that is otherwise subject to mandatory delivery by a digital copy. Some countries stipulate that audio, visual and audiovisual resources are recognized as digital material deposited with other electronic publications. Estonia and France lay down separate rules for the submission of films. The following IIPC members collect web archives under their country`s copyright laws: if you publish content in electronic form, you must deposit it with the British Library. We offer different deposit methods, depending on the medium or format you use to publish material. The laws and regulatory documents of all the countries studied indicate, in one form or another, that the purpose of maintaining an electronic filing system is to permanently preserve the national digital heritage.

The Joint Policy on Out-of-Scope Records (PDF format, 76 KB) describes the types of electronic publications that are not collected by legal deposit libraries. Most of the countries studied have set up their e-filing programmes to preserve national culture in digital form, and therefore focus on the collection of digital material related to national culture. Therefore, the filing requirements in these countries generally apply to documents published in the country or outside the borders of the country if the publisher or holder of the domain has a permanent residence in the country (Australia, Spain), or to documents that specifically target the population of the country (Norway). The German National Library goes even further and brings together “all media works published abroad that are published in German and translations of German works published abroad as well as works about Germany published in other languages”. The book will be an indispensable read for practitioners and researchers in national and research libraries, for those developing digital library infrastructures and for potential users of these collections, but also for those interested in the long-term implications of the design, regulation and use of our digital collections. Mandatory e-filing shapes our digital library holdings, but also their future use, and this volume provides a comprehensive overview of their implementation and impact. All countries included in this study have laws that regulate mandatory, voluntary and pilot programs to collect and preserve online and digital publications and digitally born materials. Compulsory filing is mandatory in all countries examined, with the exception of the Netherlands and Italy. Although e-filing programs date back to 1999, when Dutch publishers entered into their first agreement with the National Library of the Netherlands on the deposit of electronic publications with Dutch fingerprints in the library and the National Library of New Zealand began selectively collecting websites, most countries have developed their e-filing programs over the past ten to fifteen years.

(See timeline below.) Since then, the countries studied have required publishers and producers of digital and online publications to provide the National Library with a required number of copies (Australia, Estonia, Germany, France, Israel, New Zealand, South Korea, Spain); national archives and government agencies responsible for protecting the country`s records (Canada, China); the Library of Parliament (Japan); or a network of libraries, including academic institutions (United Kingdom). The following member countries use authorization, fair use or deactivation systems to collect web archives. Many are waiting for mandatory filing legislation: While most countries require publishers to file electronic filings free of charge, regulations in Japan, the Netherlands and South Korea allow publishers to be reimbursed for the costs associated with filing electronic publications. Also available at: www.loc.gov/law/help/digital-legal-deposit/digital-legal-deposit.pdf. Paul Gooding is a Senior Lecturer in Information Studies at the University of Glasgow. His research focuses on the impact of digital library collections on institutions and users. He was Principal Investigator on Digital Library Futures (2017-2019), an AHRC-funded project to analyse the impact of non-print legal deposit on UK university libraries. Paul holds a Master`s degree in Library and Information Studies (2007) and a PhD in Digital Humanities (2014) from University College London. From 2014 to 2018, he was a researcher in digital humanities at the University of East Anglia, where he founded and directed the UEA Digital Humanities incubator, and worked as a librarian for BBC Sport prior to his PhD.

Access to archived documents and the full-text index takes place only on the premises of libraries of legal deposit copies. It is possible to check from anywhere if a website or document has collected a specific URL (and which versions are available).